Need to Hire a Payroll Specialist? Here’s What you Need to Know!
A skilled HR Payroll Specialist plays a vital role in ensuring accurate pay, legal compliance, and employee confidence in your organisation. If your business is expanding or handling complex payroll structures across Ireland, it’s time to invest in this essential HR role.
What is a HR Payroll Specialist?
A HR Payroll Specialist manages all aspects of payroll processing, from calculating payslips to tax deductions and pension contributions, ensuring staff are paid correctly and on time. In Ireland, they’re critical to maintaining compliance with Revenue, PRSI, USC and pension regulations.
This role often works closely with Finance and HR teams to ensure seamless integration of payroll with HR systems, employee lifecycle events, and statutory reporting.
What Does the Job Entail?
A HR Payroll Specialist’s responsibilities typically include:
✔️ Full-cycle payroll processing; gathering timesheets, calculating gross/net pay, deductions, expenses, and
enhancements
✔️ Compliance oversight; ensuring payroll aligns with Irish employment law, Revenue requirements, and statutory
submissions (PPS, P30, P35, P60, P45)
✔️ Benefit and deduction management; including pensions, health insurance, expenses, umbrella schemes, and
salary sacrifice
✔️ System maintenance; managing HRIS/payroll platforms like Sage, BrightPay, RIPAYE, or Papaya Global
✔️ Payroll reporting; producing monthly reports and supporting finance reconciliation
✔️ Employee support; answering queries, resolving payslip or leave issues, and liaising on payroll changes
✔️ Audit and records; maintaining accurate payroll documentation and facilitating internal or external audits
Skills Required
✔️ Attention to detail; accuracy is critical to avoid overpayments or regulatory penalties
✔️ Strong analytical skills; ability to process large volumes of data and identify discrepancies
✔️ Technical proficiency; comfort using payroll software and standard office tools like Excel
✔️ Understanding of Irish legislation; up-to-date knowledge of PAYE, PRSI, USC, pensions, and statutory leave
✔️ Organisational ability; managing deadlines such as tax returns and pay-period cut-offs
✔️ Communication skills; liaising with employees, finance, tax authorities, and external payroll bureaus
✔️ Discretion and integrity; handling confidential salary and benefit information sensitively
Qualifications Needed in Ireland
✔️Minimum education; a level 6/7 payroll or accounting qualification (e.g. QQI or IAPO TQT Certificate)
✔️Payroll accreditation; recognised certification from IAPO or CIPD payroll module is highly valued
✔️Experience; 2–5 years of payroll experience in an Irish or multi-country organisation preferred
✔️Experience with Irish payroll systems and Revenue requirements is often essential
Why Businesses Need a Payroll Specialist
✔️ Legal and tax compliance; avoiding penalties for late or incorrect submissions to Revenue
✔️ Efficiency and accuracy; an expert reduces errors and streamlines payroll operations
✔️ Employee trust and satisfaction; correct and timely pay is fundamental to morale
✔️ Scalable processes; preparing for business growth, complex structures, and multi-jurisdiction payrolls
✔️ Risk management; minimises exposure to audits and payroll-related disputes
Why work with a HR Recruitment Agency like HR Hire?
At HR Hire, we work with skilled Payroll Specialists who understand Irish payroll intricacies. We connect clients with professionals experienced with:
✔️ Multi-state payroll; managing PAYE in RO and NI, dealing with A1 forms and cross-border requirements
✔️ IR35 and contracting; ensuring compliance for contractor payments
✔️ Pension auto-enrolment; preparing for potential future legislative changes in employee pensions
✔️ Payroll transformation projects; migrating payroll systems, implementing digital payslips or employee self-service portals
The Candidate’s Perspective: Why Choose Payroll Roles
✔️ Stable, specialised career path; payroll is a high-demand skillset with clear progression
✔️ Professional development; opportunities to gain advanced certifications and system expertise
✔️ High impact role; errors in payroll are immediately felt. making accuracy rewarding
✔️ Contract flexibility; strong demand for temporary payroll professionals during system implementations, month-ends or leave cover
How Popular is Payroll Contracting in Ireland?
Although specific payroll contractor headcount data is scarce, recruitment trends show:
✔️ Increased demand during periods like year-end, system implementations, or Employer PRSI audits
✔️ HR Hire regularly recruits for fixed-term Payroll Specialist roles in Dublin, Cork and Galway
✔️ In-house HR teams value the flexibility of contractors during peaks or under resource constraints
Tips for Hiring or Becoming a HR Payroll Specialist
For Employers
✔️ Prioritise candidates with payroll system experience and accreditation
✔️ Ask about Revenue compliance processes and audit history
✔️ Clarify whether payroll remains in-house or is outsourced to bureaus
For Candidates
✔️ Maintain up-to-date Revenue tax knowledge and documentation
✔️ Include payroll software success stories in your CV
✔️ Understand contractor status options; umbrella companies, limited company or PAYE
